SASSY Way of Tracking Volunteer Hours for Your Club

Are you looking for an easy way to track volunteer hours that doesn’t involve spreadsheets or other manual methods? I’d like to share how our club has been handling this over the past year.

Your first question may be, why did we start tracking hours? A few years ago we decided that service teams would create opportunities for members to work in smaller groups and build deeper relationships, so we created “SASSY” teams.

S.A.S.S.Y.” stands for Service Above Self Serving Youth. Each member of our club is randomly selected to be on a SASSY team. This past year, we thought we’d add some friendly competition and started tracking our hours using the app called Track It Forward. By using Track it Forward, each Rotarian can easily log hours for each service project. We can run reports by individual or by SASSY team.

On the Track It Forward website, I entered the service projects that were planned for the year and set up the SASSY teams so that the members could easily select these from a drop-down menu and we’d have consistency in reporting. I also entered each member and their email address to help the transition. The website has a companion app that can be downloaded on your phone. Members can quickly log the date, hours, activity and SASSY team.

Anyone can download this app from the App Store or Google Play. Just search for “Track it Forward” or “Volunteer Time Tracking”.

At our quarterly club assemblies, we recognize the member that has the most service hours as well as the SASSY team that had all of its members participate in a service project. We award them with a certificate and Paul Harris points. It’s an easy way to highlight the importance of participating in service projects and recognizing the individuals and teams that do.

As we begin a new Rotary year with a new Presidential Citation that requires the reporting of hours, consider using Track it Forward and make it fun!

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